Privacy Policy
Privacy Policy UK GDPR Compliant
Effective date: 26/3/26
Who We Are
Uklanguagejobs.co.uk ("we", "us", "our") is operated by Multilingualvacancies.com Ltd, a company registered in England and Wales.
Registered address: 18, The Broadway East Lane Wembley HA9 8JU United Kingdom
Company number: 4737254
Email (privacy queries): sales@uklanguagejobs.co.uk
We are the data controller responsible for your personal data.
Scope of This Policy
This Privacy Policy applies to all users of our website and services, including jobseekers and visitors. It explains how we collect, use, store, and disclose personal data.
Categories of Personal Data
We may process the following categories:
a) Identity & Contact Data
- Name
- Email address
b) Account Data
- Login credentials (encrypted password)
- Preferences and settings
c) Professional Data
- CV, employment history, qualifications, skills
- Salary expectations, availability, job preferences
- Right to work status
d) Technical Data
- IP address
- Device, browser, and usage data
e) Communication Data
- Marketing preferences
- Job alerts and email interactions
Special Category Data
We do not require special category data (e.g. health, ethnicity).
If you choose to include such data in your CV or profile:
- You explicitly consent to our processing of that data
- You acknowledge that it may be shared with recruiters/employers
We strongly advise against including sensitive personal data.
How We Collect Data
We collect data:
- Directly from you (registration, CV upload, applications)
- Automatically via cookies and analytics
- From interactions with emails and platform features
Purposes and Legal Bases
Contractual Necessity
- Account creation and management
- Job application processing
- Sharing your CV when you apply
Consent
- Marketing communications
- Inclusion in searchable CV database
You may withdraw consent at any time.
Legitimate Interests
We rely on legitimate interests for:
- Improving platform functionality
- Personalising job recommendations
- Fraud prevention and security
We conduct balancing tests to ensure your rights are not overridden.
Legal Obligations
- Compliance with law enforcement and regulatory requirements
CV Database and Recruiter Access
If you enable your profile as "searchable":
- Recruiters and employers may access and download your CV
- They act as independent data controllers
We are not responsible for how third parties use your data once accessed, downloaded, or received.
Data Sharing
We may share data with:
- Employers and recruitment agencies
- IT service providers (hosting, analytics, email delivery)
- Professional advisers (legal, compliance)
- Regulatory authorities where required
All processors are bound by contractual data protection obligations.
International Transfers
Where data is transferred outside the UK, we ensure appropriate safeguards including:
- UK-approved Standard Contractual Clauses
- Transfers to countries with adequacy decisions
Data Retention
We retain personal data only as necessary:
- Active accounts: retained while in use
- Inactive accounts: deleted after 60 months of inactivity
- Backup systems: retained for limited technical periods
We may retain limited data where required for:
- Legal claims
- Regulatory compliance
- Fraud prevention
Your Rights
You have the right to:
- Access your data
- Rectify inaccurate data
- Erase your data ("right to be forgotten")
- Restrict processing
- Object to processing
- Data portability
- Withdraw consent at any time
You also have the right to lodge a complaint with the UK supervisory authority.
Automated Decision-Making
We may use automated systems to recommend jobs.
These do not produce legal or similarly significant effects.
Cookies and Tracking
We use cookies and similar technologies.
Non-essential cookies are only used with your consent in accordance with UK law.
See our Cookie Policy for full details.
Data Security
We implement appropriate technical and organisational measures including:
- Encryption of credentials
- Secure infrastructure
- Access controls and staff confidentiality obligations
However, no system is completely secure. You transmit data at your own risk.
Data Breaches
We maintain procedures for detecting and responding to breaches.
Where required, we will:
- Notify the relevant authority within legal timeframes
- Inform affected users where there is a high risk
Limitation of Liability
To the fullest extent permitted by law:
- We are not responsible for the actions of third-party recruiters or employers
- We are not liable for misuse of data once shared with third parties
- We do not guarantee uninterrupted or secure access to our services
Nothing in this policy limits your statutory rights.
Children
Our services are not intended for individuals under 18. We do not knowingly collect such data.
Changes to This Policy
We may update this policy at any time. Changes will be posted with a revised effective date.
Contact
For all privacy-related queries or rights requests:
sales@uklanguagejobs.co.uk
